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Taycheedah Sanitary District #3
Thursday, June 16 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 5/19/16 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station issues.
c. Status of the televising and cleaning project.
d. Manhole inspection project.
e. Maintenance staffing.
i. Review Request for Proposals.
ii. Review and possibly updated preventative maintenance schedules.
f. Other maintenance and operational issues.
2) Residential clearwater inspection plan.
a. Church Road.
b. Re-inspection of structures under remediation orders.
c. 2016 planned inspection area.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Ledge Road meter station.
a. Discuss status of the remaining punch-list items.
b. Consideration and possible acceptance of the completed project and release of the retainer.

New Business:

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
JUNE 16, 2016
5:00 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius and Commissioner John Rickert. Excused: Commissioner Mike Sabel. Also present was Recording Secretary Brenda Schneider.

Call to order. President Gius called the meeting to order at 5:11 p.m.

Pledge of Allegiance. The Commission dispensed with Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Bill Gius, to approve the minutes of the May 19th, 2016 meeting, as distributed. Motion carried (2-0).

Approval of bills. Motion by John Rickert, second by Bill Gius, to approve the bills (order #48-55), totaling $3,553.43, noting no need to transfer funds. Motion carried (2-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. May's pump run time reports for all lift stations were distributed. No anomalies were noted.
b. Grinder pump and lift station pump issues. Two new pumps for the Church Road lift station have been ordered.
c. Televising and cleaning project. The cleaning and televising work has been awarded and confirmed to Eric Otte, OSG Engineer. The segments that will be done this spring are as follows: Cty. QQ from manhole #91A north to the end; Evergreen Court from Cty QQ around the circle; Church Road from manhole #273 south to the end; and Silica Road from CTH QQ to Hwy. 151. The total distance was approximately 2.52 miles.
Green Bay Pipe & TV, LLC, informed the OSG that they no longer have time in their schedule to do the work this spring. Green Bay Pipe has been awaiting executed contracts from the districts before doing the work. It was noted that Eric Otte has yet to distribute said contracts. Otte suggests we wait until fall and hope for wet weather. This matter will be discussed at the July quarterly sanitary district meeting.
d. Manhole inspection project. Mike Sabel is expected to inspect the manholes in the 2016 televising area.
e. Maintenance Staffing. Mike Sabel accepted a position with the Calumet County Highway Dept. and will no longer be available for mechanical emergency response.
i. Review Request for Proposals. This matter was postponed to the next meeting.
ii. Review and possibly update preventative maintenance schedules. The matter was postponed to the next meeting.
f. Other maintenance and operational issues. Nothing to report.

2. Residential Inspection Plan.
a. Church Road. Due to elevated flows, particularly during wet weather, Church Road has been televised twice over the past few years. All homes were inspected once. Flows continued to be erratic. The Inspection Team re-inspected all but five of the homes last year. Recently the Team completed three of the five remaining homes. They will continue to attempt re-inspection of the last two homes.
b. Re-inspection of structures under remediation orders. There are three structures with prior year remediation orders that have yet to be re-inspected for compliance. A reminder letter was sent in October, 2015. None of the three owners responded to the letter.
c. 2016 planned inspection area. The Inspection Team completed inspections of the homes on Edgewood Lane and some in Hawk's Landing.



Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District met on December 17th and January 21st to discuss the Agreement. They attempted another meeting on January 28th.
The group requested a cost-share comparison illustrating the difference between the two methods of apportionment. The group is awaiting the report.
2. Status report on the Ledge Road meter station.
a. Discuss the remaining punch-list items. The following matters remain outstanding: a lock in the control panel handle; a lock on the wet well; and providing the start-up training session. Also outstanding but not a component of the contract is an extension of the ladder in the wet well. President Gius reported that Alliant has completed the restoration at the site and Birschbach Mfg. has fabricated the ladder extension. Birschbach will install the ladder as soon as he can get a colleague's assistance with confined space entry.
b. Consideration and possible acceptance of the completed project and release of the retainer. Commission consensus was that final payment will be withheld until the project is completed.

New Business:
None.

Next meeting date. The next meeting will be held on Thursday, June 14th, at 5:00 pm, at the Taycheedah Town Hall.

Public Comment. A status report regarding the Right-of-Way Ordinance was given. The OSG staff will be directed to compile an application form to be used by all towns. It is unknown if the utilities have been notified.

Adjournment. Motion by Bill Gius, second by John Rickert, to adjourn the meeting at 5:54 p.m. Motion carried (2-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary








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Town of Taycheedah
Fond du Lac County, Wisconsin
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