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Taycheedah Sanitary District #3
Thursday, July 14 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 6/16/16 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station issues.
c. Status of the televising and cleaning project.
d. Manhole inspection project.
e. Maintenance staffing.
i. Review Request for Proposals.
ii. Review and possibly updated preventative maintenance schedules.
f. Other maintenance and operational issues.
2) Clearwater inspections.
a. Church Road.
b. Re-inspection of structures under remediation orders.
c. 2016 planned inspection area.
d. Capping of the lateral at N8204 CTH QQ.
e. Manholes in a backyard swale at N8324 Edgewood Lane.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Ledge Road meter station.
a. Discuss status of the remaining punch-list items.
b. Consideration and possible acceptance of the completed project and release of the retainer.

New Business:
1) Review and acceptance of the 2015 Compliance Maintenance Annual Report, as required by the Wisconsin Department of Natural Resources.

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
JULY 14, 2016
5:00 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present: Recording Secretary Brenda Schneider; John Wehner, representing Helmer Electric; and Doug Sabel, representing Sabel Mechanical.

Call to order. President Gius called the meeting to order at 5:11 p.m.

Pledge of Allegiance. The Commission dispensed with Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Mike Sabel, to approve the minutes of the June 16th, 2016 meeting, as distributed. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #56-63), totaling $5,158.41, and to authorize the following:
Transfer $4,500 from Operations/User Charge Account to the regular checking account, and
Transfer $403.69 from Operations/Inspection Account to the regular checking account.
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. June's pump run time reports for all lift stations were distributed.
b. Grinder pump and lift station pump issues. Two new pumps for the Church Road lift station have been ordered and need to be installed. Two pumps were recently delivered. Sabel Mechanical picked-up one of the pumps to install at the Braun station. Commission determined the remaining pump is different than the ones in the Church Road station. Follow-up regarding the new pumps will be done.
The Braun station is again experiencing an infestation of ants. There also seems to be a problem with the floats and a rattling in the pump. It was noted that the amperage is adequate. Sabel Mechanical is in the process of troubleshooting the system.
c. Televising and cleaning project. The cleaning and televising work was approved in January and timely confirmed with Eric Otte, OSG Engineer. The segments that will be done this spring are as follows: Cty. QQ from manhole #91A north to the end; Evergreen Court from Cty QQ around the circle; Church Road from manhole #273 south to the end; and Silica Road from CTH QQ to Hwy. 151. The total distance was approximately 2.52 miles.
Green Bay Pipe & TV, LLC, informed the OSG that they no longer have time in their schedule to do the work this spring. Green Bay Pipe has been awaiting executed contracts from the districts before doing the work. It was noted that Eric Otte has yet to distribute said contracts. Otte suggests we wait until fall and hope for wet weather. This matter will be discussed at the July quarterly sanitary district meeting.
d. Manhole inspection project. Mike Sabel is expected to inspect the manholes in the 2016 televising area.
e. Maintenance Staffing. Mike Sabel accepted a position with the Calumet County Highway Dept. and will no longer be available for mechanical emergency response.
i. Review Request for Proposals. Johnsburg Sanitary District recently retained Sabel Mechanical for preventative maintenance and emergency response services for a period of one-year, at a rate of $35 per hour. Doug Sabel stated that he is also capable of supplying this service to TSD#3. Doug requested a Request for Proposals, including the preventative maintenance schedules.
ii. Review and possibly update preventative maintenance schedules. Mike Sabel has modified the schedules and will submit them to Brenda Schneider for distribution with the Request for Proposals.
f. Other maintenance and operational issues. Mike Sabel reported that it is cheaper to replace a pump with a non-explosion proof pump than to re-build an old pump.
2. Residential Inspection Plan.
a. Church Road. Due to elevated flows, particularly during wet weather, Church Road has been televised twice over the past few years. All homes were inspected once. Flows continued to be erratic. The Inspection Team re-inspected all but five of the homes last year. Recently the Team completed three of the five remaining homes. They will continue to attempt re-inspection of the last two homes.
b. Re-inspection of structures under remediation orders. There are three structures with prior-year remediation orders that have yet to be re-inspected for compliance. A reminder letter was sent in October, 2015. None of the three owners responded to the letter.
c. 2016 planned inspection area. The Inspection Team expects to spend approximately three more evenings doing inspections. They expect to reach their 2016 percentage goal at that time.
d. Capping of the lateral at N8204 CTH QQ. Nick Lisowe, owner of the property, demolished the home in late 2015. He capped the sewer at the clay pipe near the former septic system. Lisowe has been informed that he needs to cap the sewer on the PVC pipe at the property line. Early 2016, Lisowe indicated that it will take him some time to get the necessary equipment back to the site. President Gius will contact the owner.
e. Manholes in a backyard swale at N8324 Edgewood Lane. There are two manholes located in the bottom of a swale. The property owner advised John Rickert that during heavy rains, rainwater will puddle in the swale. The water disappears quickly. John Rickert will inspect and advise.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District met on December 17th and January 21st to discuss the Agreement. They attempted another meeting on January 28th.
The group requested a cost-share comparison illustrating the difference between the two methods of apportionment. The group is awaiting the report.
2. Ledge Road meter station.
a. Discuss the status of the remaining punch-list items. The following matters remain outstanding: a lock in the control panel handle; a lock on the wet well; and providing the start-up training session. Also outstanding, but not a component of the contract, is an extension of the ladder in the wet well. President Gius reported that Alliant has completed the restoration at the site and Birschbach Mfg. has fabricated the ladder extension. Birschbach will install the ladder once he can get a colleague's assistance with confined space entry.
John Wehner, Helmer Electric, reported that they never received the punch-list from Eric Otte.
Wehner is of the opinion that the triple-latch door installed, per the specs, is a much better door. It has a better seal. The District's other two metering stations have a single-latch door with a key lock in the handle. The triple-latch door requires a padlock for security. Wehner added that the single-latch door is not rated. He further noted that they caught several items were omitted from the specs. Wehner will have a padlock keyed to the same key as the other stations.
Helmer Electric had asked Eric Otte for a start-up schedule. Otte finally responded today. The Commission felt they do not need start-up training.
b. Consideration and possible acceptance of the completed project and release of the retainer. Motion by Bill Gius, second by Mike Sabel, to accept completion of the project. Motion carried (3-0).

New Business:
1. Review and acceptance of the 2015 Compliance Maintenance Annual Report, as required by the Wisconsin Department of Natural Resources. Motion by John Rickert, second by Bill Gius, to accept and file with the DNR the 2015 Compliance Maintenance Annual Report. Motion carried (3-0).

Next meeting date. The next meeting date is yet to be determined.

Public Comment. None presented.

Adjournment. Motion by Bill Gius, second by John Rickert, to adjourn the meeting at 6:17 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary








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