Johnsburg Sanitary District
Monday, July 11 2016
TIME: 10:00 a.m.
LOCATION: at the Taycheedah Town Hall
1. Call to order.
2. Approval of minutes of the 6/7/16 meeting.
3. Consideration and possible action regarding the request to reduce the connection charge for a new connection to the Meyer Court extension.
4. Discussion and possible action regarding operational issues:
a. Johnsburg lift station.
b. Grinder pump stations.
c. Cleaning and televising project.
d. Outstanding home inspection remediation orders.
e. Consideration and possible award of an Agreement for Emergency response and preventative maintenance services.
f. Other operational issues.
5. Status of the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Johnsburg Sanitary District.
6. Consideration and possible approval of the 2015 Compliance Maintenance Annual Report, as required by the Wisconsin Dept. of Natural Resources.
7. Approval of District bills.
8. Schedule the next meeting.
Brenda A. Schneider
District Recording Secretary
Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.
JOHNSBURG SANITARY DISTRICT
MONTHLY COMMISSION MEETING
JULY 11, 2016
TAYCHEEDAH TOWN HALL
Members present: President Franz Schmitz and Commissioners Ken Schneider and Dennis Lefeber. Also present: Recording Secretary Brenda Schneider, Jolene Meyer and Doug Sabel.
1. Call to order. Chairman Schmitz called the meeting to order at 10:00 a.m.
2. Approval of the minutes of the 6/7/16 meeting. Motion by Dennis Lefeber, second by Ken Schneider, to approve the minutes of the June 7th, 2016, meeting as distributed. Motion carried (3-0).
3. Consideration and possible action regarding the request to reduce the connection charge for a new connection to the Meyer Court extension. During the original construction, the District included the first three home/lots on Meyer Court in existence at that time. In December of 2007, the Meyers began the process of engineering the Meyer Court extension to serve eight more lots. Sewer construction was completed in July of 2010, at a cost to the Meyers of just over $50,000. Once construction was complete, the extension was turned-over to the District.
The new connection assessment is $10,116.00.
Jason & Jolene Meyer are planning to build a new home on the Meyer Court sewer extension. They request a $5,000 reduction in their new connection assessment, based in part, due to the expenses they incurred for the extension. They plan to start construction late summer, early fall.
A legal opinion regarding the Commission's authority to grant said request was obtained. Attorney John St. Peter opined that "the Commissioner has the power to reduce the standby assessment, but the decision must be based on special circumstances unique to the property."
Commissioner Lefeber stated he sees a special circumstance, Commission Schneider commented that approval would make for good business, and President Schmitz felt approval would set a precedent.
Motion by Ken Schneider to approve the request submitted by Jason & Jolene Meyer for a $5,000 grant against their connection charge. Roll call vote: Lefeber, yes; Schneider, yes; Schmitz, no. Motion carried (2-1).
4. Discussion and possible action regarding operational issues:
a. Johnsburg Lift Station. The new and original pump are functioning well.
b. Grinder pump stations. No report was available.
c. Cleaning and televising project. The Outlying Sewer Group solicited bids, on behalf of several members, for televising and cleaning. Green Bay Pipe & TV, LLC, was the lowest bidder at $0.30 per linear foot for cleaning and $0.36 per foot for televising. The Commission took previous action to accept the bid and Eric Otte, OSG Engineer, was notified.
Green Bay Pipe & TV has postponed the work to the fall due to non-receipt of executed proposals. Otte recently distributed said proposals. This matter is expected to be discussed during the upcoming Joint Sanitary District meeting to be held on July 28th.
d. Outstanding home inspection remediation orders. Two outstanding matters need to be resolved. President Schmitz commented that he will see to it that they are done by the end of the year.
Inspector Andy Karls is expected to begin this year's round of home inspections soon.
e. Consideration and possible award of an Agreement for Emergency response and preventative maintenance services. The Request for Proposals (RFP) was submitted to JF Ahern, Sabel Mechanical and Pat Mand Trenching & Boring. A notice was also published in The Reporter. Sabel Mechanical was the only bidder to submit a proposal.
Doug Sabel explained that he has the equipment and trained staff capable of providing the services as outlined in the RFP, including the 24/7 emergency response. Sabel's quote was $87.00 per hour for an estimated 266 hours annually plus $3,835.00 for cleanings, pumping and calibrating. Total annual expense estimated to be $23,497.00. The hourly rate is based upon Doug doing the work
Sabel indicated that he has an individual interested in doing the work. This individual operates the Allenton treatment plant. If this individual does the work, the rate would decrease to $35.00 per hour. Total expense estimated to be $13,145.00. Mileage would not be charged and the labor rate would begin when the individual leaves Sabel's shop.
Motion by Dennis Lefeber, second by Ken Schneider, to accept the proposal submitted by Sabel Mechanical for the one-year option, under the condition the rate for preventative maintenance and emergency response is no more than $35.00 per hour, inclusive of mileage, with the rate to begin upon departure from the Sabel shop, service to be effective immediately. Motion carried (5-0). Sabel was directed to re-submit a proposal with the $35.00 rate for execution.
f. Other operational issues. Doug Sabel, Sabel Mechanical, submitted a quote, per Commissioner Schneider's request, for the installation of a trap at the metering station for odor control purposes. The quote is $12,950.00. Sabel would build a manhole just west of the metering station.
The Commission felt the matter warranted further discussion and the need to talk to Taycheedah Sanitary District #1 due to the fact that the meter station and the proposed manhole are within their boundary. Sabel was asked to perform a study on odor at the meter station.
No formal action was taken.
5. Status of the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Johnsburg Sanitary District. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District met on December 17th and January 21st to discuss the Agreement. They attempted another meeting on January 28th.
The group requested a cost-share comparison illustrating the difference between the two methods of apportionment. The group is awaiting the report.
The Commission expressed a preference to amend the current Agreement in lieu of a complete re-write.
Calumet Sanitary District President Dick Wehner participated in past discussions. Wehner is retiring from the Commission. It is unknown when discussions will be re-initiated.
6. Consideration and possible approval of the 2015 Compliance Maintenance Annual Report, as required by the Wisconsin Dept of Natural Resources. Motion by Dennis Lefeber, second by Ken Schneider, to approve the 2015 CMAR as presented and to submit to the DNR. Motion carried (3-0).
7. Approval of District bills. Motion by Ken Schneider, second by Dennis Lefeber, to approve the bills, (order nos. 58-67) totaling $7,575.20, and authorize the following transfer:
• $7,750.00 from the Operations/User Charge Account to the regular checking account.
Motion carried (3-0).
8. Schedule the next meeting. The next Commission meeting will be conducted on Tuesday, August 2nd, at 10:00 a.m. The quarterly Joint Sanitary District Meeting will be held on Thursday, July 28th, at 5:00 p.m.
9. Adjournment. President Schmitz declared the meeting adjourned at 11:00 a.m.
Brenda A. Schneider, District Recording Secretary
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