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Calumet San. Dist., Johnsburg San. Dist., Taycheedah San. Dist. #1 and Taycheedah San. Dist. #3
Thursday, July 28 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Informational Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.


Call to order.
Roll call of participating members.
Approval of the minutes of the April 28th, 2016 meeting.
Shared sewer repair issues.
Preventative Maintenance.
Operation & Maintenance Agreements:
o Discuss amendments to the Agreements.
o Review bills:
 1st quarter, 2016.
 2nd quarter, 2016.
OSG Executive Committee report.
Status of the amendment to the Fond du Lac Sewer Service Area.
Public comment.
Adjournment.



Brenda A. Schneider
Town of Taycheedah Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.

MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
JOINT QUARTERLY BUSINESS MEETING
JULY 28th, 2016
5:00 P.M.
TAYCHEEDAH TOWN HALL

ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): President Dave Burg and Commissioners Gary Watry and Allen Schmitz.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz. Absent: Commissioners Ken Schneider and Dennis Lefeber.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissions Jim Voight and Dan Weber.
Taycheedah Sanitary District No. 3: Commissioner John Rickert. Absent: President Bill Gius and Commissioner Mike Sabel.
Also present: Kathy Diederich, Schenck and Town of Taycheedah Treasurer; and, Brenda Schneider, Town of Taycheedah Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:02 p.m.


APPROVAL OF MINUTES OF THE LAST MEETING

Motion by Franz Schmitz, second by Jim Voight, to approve the minutes of the April 28th, 2016 meeting. Motion carried unanimously by voice vote.


OPERATIONS & MAINTENANCE AGREEMENTS

Discuss amendments to the Agreements

TSD#1 has distributed redline/strikeout versions of the draft revised Agreements. Their goal is to have consistency amongst the three districts using the system and to use metered flows at the three lift station for O&M billing purposes. The presidents of the three participating districts met during late 2015, for the purpose of developing their response to TSD#1.

The presidents of the three districts requested a cost analysis using the current and the alternative billing methods. Kathy Diederich compiled and distributed said analysis of flows at each lift station. Operations and maintenance expenses are shared based upon percentage of total flow at the Winnebago Drive lift station. Using 1st quarter 2016 flows, the percentage of flows at each station for each district were as follows:

District Winnebago Dr. Brookhaven Gladstone Beach
Calumet San. Dist. 21.32% 30.43% 43.61%
Johnsburg San. Dist. 3.96% 5.65% 8.10%
Taycheedah San. Dist. #3 30.07% 22.65% 0.00%
Taycheedah San. Dist. #1 44.66% 41.27% 48.3%

Based upon this analysis, as illustrated above, CSD and JSD would realize an increase in cost-share percentage at Brookhaven and Gladstone, while TSD#3 would realize a reduction in cost-share percentage at Brookhaven.

The revised Agreements are yet to be accepted by the three districts.

Review Quarterly billings

2016-1st qt. O&M bills planned to be included in the cost-share were follows:

Work logs of the maintenance employee was reviewed.
Energenecs all stations annual Maint. Agree. $3,995.00
Sabel Mechanical Gladstone overhaul pump $3,123.53
DE Thome Electrical Winnebago Dr. lites & fan issues in pit $80.00
Total Energy Winnebago Dr. generator maint. $826.00
Total Energy Gladstone generator repair $769.50

2016-2nd qt. O&M bills planned to be included in the cost-share were follows:

Work logs of the maintenance employee was reviewed.
Commissioner Voight departed at this time
JE Arthur review televising $ contract for repairs $150.00
JE Arthur manhole renovations-staking $353.38
JE Arthur manhole renovations-admin & observation $598.23
The JE Arthur invoices will be adjusted to work applicable to manholes on the shared sewer.
Total Energy all stations annual service agree. $1,320.00
Total Energy Gladstone generator repair $770.80
The Horton Group all sites insurance renewal $1,852.00

President Burg departed at this time.


OSG EXECUTIVE COMMITTEE REPORT

The Annual Meeting of the members will be Thursday, September 15th.

Staff at the treatment plant are experimenting with various methods of phosphorus removal. The current project turns the material into a type of plastic.

Member contact information on the OSG website needs to be updated.

President Giese departed at this time.


SHARED SEWER REPAIR ISSUES

CSD installed a wireless alarm system in one of their lift stations. They plan to eventually install it in all of their stations.

TSD#1 had nothing to report.

TSD#3 and JSD participated in the OSG group televising request for proposals. Green Bay Pipe & TV was the lowest bidder. The work was originally expected to be completed in spring. Due to a delay in receiving executed proposals from the participating entities, Green Bay Pipe & TV was not able to perform the work by deadline. Green Bay Pipe is now planning to do the work in the fall. The participating districts need to decide if they will proceed.


PREVENTATIVE MAINTENANCE

A report was not presented.

STATUS OF THE AMENDMENT TO THE FOND DU LAC SEWER SERVICE AREA

A report was not presented.


ADJOURNMENT

Motion by Mike Nett, second by John Rickert, to adjourn at 5:52 p.m. Motion carried unanimously by voice vote.



SCHEDULE THE NEXT MEETINGS

Thursday, October 27th, 2016 TSD#3 will provide refreshments
Thursday, January 26th, 2017 TSD#1 will provide refreshments
Thursday, April 27th, 2017 CSD will provide refreshments
Thursday, July 27th, 2017 JSD will provide refreshments



Attest: __________________________________
Brenda A. Schneider
Town of Taycheedah Clerk





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