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Taycheedah Sanitary District #1
Monday, July 25 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of June 27, 2016 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Update on the calculation of capacity available.
2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
3. Update and discussion and possible action on the Mercury Hi-Performance agreement.
4. Update regarding metering multi-unit buildings in the Sandy Beach Business Park.
5. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
6. Update on the manhole repairs.

New Business

1. Discussion and possible action regarding the sewer easement near Cty UU and Ledge Road.

Date and Time of Next Meeting: August 22, 2016 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1



Please Note: Upon reasonable notice efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
JULY 25, 2016 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:06 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Inspection: M. Grebe
Maintenance: M. Haensgen
Schenck, SC: K. Diederich
Absent: Engineering: E. Otte

Approval of Agenda
Motion: by J. Voight, second by M. Nett, to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of June 27, 2016 Special Business Meeting Minutes
Motion: by J. Voight, second by D. Weber, to approve the June 27, 2016 Special Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment
None


REGULAR BUSINESS

Financial Report
Financial statements were distributed and discussion held. K. Diederich distributed O&M copies of proposed charges for connecting districts for the second quarter 2016, listing of OSG gross sewer meter flows, and OSG allocation of costs for cleaning and televising. Discussion was held and charges clarified.
Motion: by J. Voight, second by M. Nett, with qualification, the cost-shared expenses were reviewed and to be included with the other districts.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

K. Diederich stated one of the upstream districts has short-paid on previously approved O&M invoices discussed at the Joint District Meeting. It was suggested she contact them to stress the need to clear it from the District's books.

K. Diederich will present the new Agreements' before- and after-calculations of shared expenses at the Joint District Meeting. She will contact E. Otte for clarification on the estimated cost of televising for each connecting district as reported by R. Cunzenheim in 2015.

Discussion was held regarding on-line payment options. K. Diederich stated a depository direct payment account could be set up. J. Voight suggested utilizing an ACH option. K. Diederich will pursue obtaining information.

Approval of Bills/Sign checks
Motion: by M. Nett, second by D. Weber, to approve the bills as submitted and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - M. Grebe
A copy of the detailed log of inspection activities during the month of July 2016 is on file.
M. Grebe reported on the inspections at the Sandy Beach Business Park. Some of the businesses that were to have meters have not had them installed. The condo units were discussed. It was decided that each unit should be billed individually. P. Yohann will draft a letter to the owners informing them of the billing and to encourage attendance for discussion at the next meeting.
The connection at N9260 Willow Lane Beach was inspected and found to be in compliance.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of July 2016 is on file.
M. Haensgen stated there was nothing to report at this time.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of July 2016 is on file.
P. Yohann reported on submitting the CMAR, sending the customer list to Schenck for comparison, and receiving the report of televising from Visu-Sewer, a thank you note from J. Thome, and maturity notification of the CD at Citizens Community Federal,
A customer inquired about using an on-line payment option.


OLD BUSINESS

1. Update on the calculation of capacity available.
The topic was tabled until the next meeting due to the absence of E. Otte.

2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
The topic was tabled until the next meeting due to the absence of E. Otte.

3. Update and discussion and possible action on the Mercury Hi-Performance agreement.
E. Otte is reviewing the agreement.
4. Update regarding metering multi-unit buildings in the Sandy Beach Business Park.
The topic was tabled until the next meeting due to the absence of E. Otte.

5. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
The topic was tabled until the next meeting.

6. Update on the manhole repairs.
The topic was tabled until the next meeting due to the absence of E. Otte.


NEW BUSINESS

1. Discussion and possible action regarding the sewer easement near Cty UU and Ledge Road.
M. Nett read an email received from E. Otte regarding the easement where manhole No. 5 is located. Two options were to access it through neighboring properties or clear the easement. Discussion was held. M. Nett will contact contractors for clearing the easement.
Motion: by J. Voight, second by M. Nett, to not exceed $1,000.00 in expenses to clear the easement as necessary to get to manhole No. 5 at the intersection of Ledge Road and County Hwy UU.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


August Meeting
Motion: by D. Weber, second by J. Voight, to change the next meeting to August 15, 2016.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Meeting Adjournment.
Motion: by J. Voight, second by D. Weber, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 6:36 PM.




Respectfully submitted by:



Priscilla Yohann, Secretary
Taycheedah Sanitary District No. 1














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