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Taycheedah Sanitary District #1
Monday, August 15 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order
Approval of Agenda
Approval of July 25, 2016 Regular Business Meeting Minutes

Public Comment - TSD No. 1 Sanitary District Business

Regular Business

Financial Report - Schenck SC
Approve bills/sign checks
Inspector's Report
Maintenance Report
Administrative Clerk's Report

Unfinished Business

1. Update on the calculation of capacity available.
2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
3. Update and discussion and possible action on the Mercury Hi-Performance agreement.
4. Update regarding metering multi-unit buildings in the Sandy Beach Business Park.
5. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
6. Update on the manhole repairs.

New Business

1. Discussion and possible action regarding the property-casualty insurance proposal.
2. Discussion and possible action on the acceptance of the Planned Maintenance Agreement from Total Energy Systems, LLC for the Brookhaven Beach and Gladstone Lift Stations.
3. Discussion and possible action of upgrading monitoring panels and suggested repairs by Total Energy Systems, LLC at the lift stations.

Date and Time of Next Meeting: September 26, 2016 at 5:00 P.M.

Adjournment


Priscilla Yohann - Administrative Clerk
Taycheedah Sanitary District No. 1


Please Note: Upon reasonable notice efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service please contact Priscilla Yohann at tsd1clerk@charter.net or 920-923-0406.


MINUTES

TAYCHEEDAH SANITARY DISTRICT NO. 1
REGULAR BUSINESS MEETING
AUGUST 15, 2016 - 5:00 P.M.
TAYCHEEDAH TOWN HALL
W4295 KIEKHAEFER PARKWAY
FOND DU LAC, WI 54937-6802



Call to Order
Meeting was called to order by M. Nett at 5:00 P.M.

Present: Commissioners: M. Nett, J. Voight, D. Weber
Administrative Clerk: P. Yohann
Maintenance: M. Haensgen
Engineering: E. Otte
Schenck, SC: K. Diederich
Absent: Inspection: M. Grebe

Approval of Agenda
Motion: by M. Nett, second by D. Weber, to approve the Agenda.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Approval of July 25, 2016 Regular Business Meeting Minutes
Motion: by M. Nett, second by J. Voight, to approve the July 25, 2016 Regular Business Meeting Minutes.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Public Comment
None


REGULAR BUSINESS

Financial Report
Financial statements were distributed and discussion held. K. Diederich explained property transfers will be billed at the time of the transfer rather than quarterly as had been done previously.
Motion: by J. Voight, second by D. Weber, to approve the Financial Report.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

K. Diederich distributed copies of the total footage breakdown of TSD#1's interceptors. E. Otte presented the map which showed each district's portion of line. E. Otte stated the force main is shared but not the gravity line. Copies will be made for the upstream districts and TSD#1.

Approval of Bills/Sign checks
Motion: by M. Nett, second by J. Voight, to approve the bills as submitted and sign the checks.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Inspection Report - M. Grebe
A copy of the detailed log of inspection activities during the month of August 2016 is on file.
No report was given due to the absence of M. Grebe.

Maintenance Report - M. Haensgen
A copy of the detailed log of maintenance activities during the month of August 2016 is on file.
M. Haensgen questioned the call back numbers. P. Yohann will verify them.

Administrative Clerk's Report - P. Yohann
A copy of the detailed log of administrative activities during the month of August 2016 is on file.
P. Yohann reported on receiving notification of no additional premium for the Workers Compensation audit, the Planned Maintenance Agreement and work estimates from Total Energy Systems, LLC, and the scanning of permits from previous years.


OLD BUSINESS

1. Update on the calculation of capacity available.
E. Otte is progressing on the project and should have it completed by this fall or winter.

2. Update of Alliant Energy lines issue at N7650/N7652 Cty Rd WH.
E. Otte suggested the sewer and gas mains be mapped, and the map could be used as an exhibit should the need occur. He will complete this prior to the next meeting.

3. Update and discussion and possible action on the Mercury Hi-Performance agreement.
E. Otte stated no changes need to be made.
4. Update regarding metering multi-unit buildings in the Sandy Beach Business Park.
M. Nett and K. Diederich reported on telephone conversations with some of the customers of the multi-unit buildings in the Sandy Beach Business Park. It was decided to bill all units under one Customer ID with the understanding any parcel delinquent will be individually tax-rolled.

5. Update on the approval of the O&M Agreements with Calumet Sanitary District, Johnsburg Sanitary District, and Taycheedah Sanitary District No. 3.
E. Otte and K. Diederich have determined the charges for the 2015 televising using the new agreements. E. Otte mapped out the lines highlighting each district. E. Otte and K. Diederich will attend the Calumet Sanitary District meeting on Monday, August 15.

6. Update on the manhole repairs.
M. Nett reported the clearing of the easement has been completed to reach Manhole No. 5. E. Otte will notify Northern Pipe to complete their work. All work on the remaining manholes has been completed.


NEW BUSINESS

1. Discussion and possible action regarding the property-casualty insurance proposal.
Motion: by J. Voight, second by M. Nett, to accept the proposal from Glatfelter Public Practice for the property-casualty insurance policy dated July 20, 2016.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

2. Discussion and possible action on the acceptance of the Planned Maintenance Agreement from Total Energy Systems, LLC for the Brookhaven Beach and Gladstone Lift Stations.
Discussion was held.
Motion: by M. Nett, second by J. Voight, to accept the Planned Maintenance Agreement from Total Energy Systems.
Vote: Ayes: 3, Opposed: 0 - Motion carried.





NEW BUSINESS (Continued)

3. Discussion and possible action of upgrading monitoring panels and suggested repairs by Total Energy Systems, LLC at the lift stations.
Discussion was held. E. Otte will be contacted to determine if the technology used is up-to-date and what is in place is not obsolete at the lift stations. D. Weber stated notices of low oil or coolant is not being received. J. Voight requested a breakdown of the charges. P. Yohann will contact Total Energy Systems for clarification.
Motion: by M. Nett, second by D. Weber, to accept the upgrade of the monitoring panels from Total Energy Systems.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Motion: by D. Weber, second by J. Voight, to accept the recommendation from Total Energy Systems to replace spark plug wires, spark plugs, the group 24 starting battery, ATS door gasket, and install rodent guards.
Vote: Ayes: 3, Opposed: 0 - Motion carried.


Meeting Adjournment.
Motion: by J. Voight, second by D. Weber, to adjourn.
Vote: Ayes: 3, Opposed: 0 - Motion carried.

Adjournment: Meeting adjourned at 5:45 PM.




Respectfully submitted by:



Priscilla Yohann, Secretary
Taycheedah Sanitary District No. 1
















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