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Taycheedah Sanitary District #3
Thursday, August 25 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 7/14/16 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station issues.
c. Status of the televising and cleaning project.
d. Manhole inspection project.
e. Maintenance staffing.
i. Review Request for Proposals.
ii. Review updated preventative maintenance schedules.
f. Other maintenance and operational issues.
2) Clearwater inspections.
a. Church Road.
b. Re-inspection of structures under remediation orders.
c. 2016 inspections.
d. Capping of the lateral at N8204 CTH QQ.
e. Manholes in a backyard swale at N8324 Edgewood Lane.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah Sanitary District No. 3.
2) Ledge Road meter station.
a. Discuss status of the remaining punch-list items.
b. Consideration and possible acceptance of the completed project and approve the Final Pay Request.

New Business:
1) Discuss Capacity, Management, Operations and Maintenance (CMOM) requirements.

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.

Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
AUGUST 25, 2016
5:00 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present: Recording Secretary Brenda Schneider.

Call to order. President Gius called the meeting to order at 5:05 p.m.

Pledge of Allegiance. The Commission dispensed with Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Bill Gius, to approve the minutes of the July 14th, 2016 meeting, as distributed. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #64-74), totaling $23,894.93, and to authorize the following:
Transfer $21,650.00 from Operations/User Charge Account to the regular checking account, and
Transfer $2,341.90 from GO Note M/M Account to the regular checking account for the Ledge Road metering station.
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. July's pump run time reports for all lift stations were distributed. It was noted that there were only minor variances during recent wet weather.
b. Grinder pump and lift station pump issues. Two new pumps for the Church Road lift station were ordered and need to be installed. Sabel Mechanical picked-up one of the pumps to install at the Braun grinder pump station. It is unknown what Sabel Mechanical did with the old pump. Another new pump will be ordered for the Church Road lift station.
c. Televising and cleaning project. The cleaning and televising work was approved in January and timely confirmed with Eric Otte, OSG Engineer. The segments that will be done this spring are as follows: Cty. QQ from manhole #91A north to the end; Evergreen Court from Cty QQ around the circle; Church Road from manhole #273 south to the end; and Silica Road from CTH QQ to Hwy. 151. The total distance was approximately 2.52 miles.
Late spring, Green Bay Pipe & TV, LLC, informed the OSG that they no longer have time in their schedule to do the work during this past spring. Green Bay Pipe has been awaiting executed contracts from the districts before doing the work. It was noted that Eric Otte did not timely distribute said contracts. Otte suggests we wait until fall and hope for wet weather.
Motion by Mike Sabel, second by John Rickert, to accept the proposal from Green Bay Pipe & TV as received.
d. Manhole inspection project. Tomorrow Mike Sabel expects to begin inspecting the manholes in the 2016 televising area.
e. Maintenance Staffing. Mike Sabel accepted a position with the Calumet County Highway Dept. and will no longer be available for mechanical emergency response.
i. Review Request for Proposals. Johnsburg Sanitary District recently retained Sabel Mechanical for preventative maintenance and emergency response services for a period of one-year, at a rate of $35 per hour. Doug Sabel stated during a recent meeting that he is also capable of supplying this service to TSD#3. Doug requested a Request for Proposals, including the preventative maintenance schedules. Motion by Bill Gius, second by John Rickert, to approve the Request for Proposals for preventative maintenance and emergency response, including the revised preventative maintenance schedules, and to submit the RFP to Sabel Mechanical. Motion carried (3-0).
ii. Review and possibly update preventative maintenance schedules. See item i.
f. Other maintenance and operational issues. No report presented.
2. Residential Inspection Plan.
a. Church Road. Due to elevated flows, particularly during wet weather, Church Road has been televised twice over the past few years. All homes were inspected once. Flows continued to be erratic. The Inspection Team re-inspected all but five of the homes last year. The Team was able to complete three of the five remaining homes. They will continue to attempt re-inspection of the last two homes.
b. Re-inspection of structures under remediation orders. There still are three structures with prior-year remediation orders that have yet to be re-inspected for compliance. A reminder letter was sent in October, 2015. None of the three owners responded to the letter.
c. 2016 inspections. The Inspection Team has nearly reached their 2016 percentage goal. This year nine violations were under remediation orders; four of which have been corrected. The Team intends to concentrate on re-inspections of violations.
d. Capping of the lateral at N8204 CTH QQ. Nick Lisowe, owner of the property, demolished the home in late 2015. He capped the sewer at the clay pipe near the former septic system. Lisowe has been informed that he needs to cap the sewer on the PVC pipe at the property line. Early 2016, Lisowe indicated that it will take him some time to get the necessary equipment back to the site. President Gius contacted the owner. He said he will take care of it. Timeline unknown at this time.
e. Manholes in a backyard swale at N8324 Edgewood Lane. There are two manholes located in the bottom of a swale. The property owner advised John Rickert that during heavy rains, rainwater will puddle in the swale. The water disappears quickly. John Rickert inspected the manholes. He found no evidence of leakage. It was noted that the manhole covers are elevated above grade.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District met on December 17th and January 21st to discuss the Agreement. They attempted another meeting on January 28th.
The group received a cost-share comparison illustrating the difference between the two methods of apportionment.
2. Ledge Road meter station.
a. Discuss the status of the remaining punch-list items. The following matters were outstanding: a lock in the control panel handle; a lock on the wet well; and providing the start-up training session. Also outstanding, but not a component of the contract, was an extension of the ladder in the wet well.
President Gius reported that Birschbach Mfg. has fabricated and installed the ladder extension. Also, after a bit of confusion over locks placed assumedly by the City, the lock issue has been resolved. The final item of start-up training has been waived by the Commission.
b. Consideration and possible acceptance of the completed project and release of the retainer. Motion by Bill Gius, second by Mike Sabel, to accept completion of the project and approve the Final Pay Request. Motion carried (3-0).

New Business:
1. Discuss Capacity, Management, Operations and Maintenance (CMOM) requirements. The Commission discussed CMOM.

Next meeting date. The next meeting is scheduled for September 15th, at 5:00 p.m.

Public Comment. None presented.

Adjournment. Motion by John Rickert, second by Mike Sabel, to adjourn the meeting at 6:12 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary





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