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Town Board
Monday, August 29 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Special Business Meeting

AGENDA

1. Call to order.
2. Consideration and possible approval of an ordinance calling for a referendum of the Town Electors to change the office of Town Clerk from an elected position to an appointed position.
3. Discuss changing the office of Assessor from an elected position to an appointed position.
4. Review and possible approval of the Request for Proposal for refuse/recycling service.
5. Adjournment.



Brenda A. Schneider, Clerk


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information, or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

TOWN OF TAYCHEEDAH
TOWN BOARD
SPECIAL MEETING
AUGUST 29, 2016
5:00 P.M.
TAYCHEEDAH TOWN HALL


Town Board Members present; Chairman Jerry Guelig, Supervisors John Abler, Clarence Kraus and Jim Rosenthal. Also present: Clerk Brenda Schneider and approximately five interested citizens. Absent: Supervisor Tim Simon.

1. Call to order. Chairman Guelig called the meeting to order at 5:02 p.m.

2. Consideration and possible approval of an ordinance calling for a referendum of the Town Electors to change the office of Town Clerk from an elected position to an appointed position. The following comments were presented:
Board has no control over an elected Clerk.
If the position changes from elected to appointed, the change would not take effect until after the current term ends.
An appointee could job shadow and then run for election in April.
An elected Clerk is an executive officer.
Taycheedah is the highest populated town in Fond du Lac County.
The position has become more technical. The Clerk needs the ability to interpret statutes, ordinances, etc.
Elected officers are governed by statutes. The Town Board would govern an appointed Clerk.
Out of 1,255 towns, less than 20% have appointed clerks.
At issue is whether or not to ask the electorate to change the position to appointment by the Town Board via a referendum question on the November 8th ballot. Referendum questions are due to the County Clerk no later than August 30th.

Motion by John Abler, second by Jerry Guelig, to approve an ordinance calling for a referendum of the Town Electors to change the office of Town Clerk from an elected position to an appointed position. Motion failed (2-2). Nay: Clarence Kraus, Jim Rosenthal.
It was noted that the Clerk does not have a Deputy at this time. The 2016 budget allocated approximately $5,000 for a Clerk Assistant.
It was mentioned that a candidate needs to have a legal background and an accounting background.
Further discussion included the following:
Put the matter in the hand of the voters.
Appointed Clerk would involve applications, interviews and Board decision.
The current term ends April, 2017.
An elected clerk would be more dedicated. An appointed clerk would be more likely to leave after a short period of time for better pay, etc.

3. Discuss changing the office of Assessor from an elected position to an appointed position. Assessor Bill Huck submitted his written resignation, to the Town Board on July 11, 2016. His resignation is effective August 22, 2016 or after the final adjournment of the 2016 Board of Review.
There are two issues: 1) being whether or not the Town Board pursues changing the position to an appointment; and, 2) proceeding with the remainder of Assessor Huck's term.
Wis. Stats. 60.10(5)(b), appears to provide the Town Board will the authority to appoint a suitable person to perform those duties which the officer refuses to perform. The Board needs a legal opinion as to their authority to appoint a firm. Several Fond du Lac County towns use private firms.
Huck's resignation creates unknown budgetary implications.
Motion by Jim Rosenthal, second by Clarence Kraus, to appoint an assessor for the remainder of the current term. Motion carried (4-0).
As for the elected vs. appointed matter, the Board needs a legal opinion as to whether the electors are required to authorize this change.
The Clerk informed the Board that any change would need to be formalized in advance of the November 22nd legal notice requirement pertaining to the April election.

4. Review and possible approval of the Request for Proposal for refuse/recycling service. The Board was of the intent to not change the refuse, bulky and recycling program; noting that acceptable bulky materials would continue to include electronics and tires. Services would include weekly refuse, bi-weekly recycling and semi-annual bulky.
The Clerk will distribute the RFP to Waste Management and Advance Disposal. Veolia will be included if the Town is within their service area.
The Town Board is expected to act on the proposals during their September meeting.

5. Adjournment. Motion by Jerry Guelig, second by Clarence Kraus, to adjourn the meeting at 6:04 p.m. Motion carried (4-0).


_______________________________________
Brenda A. Schneider, Clerk




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Town of Taycheedah
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