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Taycheedah Sanitary District #3
Thursday, September 15 2016
TIME: 4:30 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 8/25/16 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station issues.
c. Status of the televising and cleaning project.
d. Manhole inspection project.
e. Maintenance staffing.
f. Other maintenance and operational issues.
2) Clearwater inspections.
a. Church Road.
b. Re-inspection of structures under remediation orders.
c. 2016 inspections.
d. Capping of the lateral at N8204 CTH QQ.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah San. Dist. No. 3.

New Business:
1) Consideration and possible acceptance of a proposal for preventative maintenance and emergency response services.

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.



Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
SEPTEMBER 15, 2016
4:30 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present: Recording Secretary Brenda Schneider.

Call to order. President Gius called the meeting to order at 4:33 p.m.

Pledge of Allegiance. The Commission dispensed with Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Bill Gius, to approve the minutes of the August 25th, 2016 meeting, as distributed. Motion carried (2-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #75-83), totaling $3,415.08, and to authorize the following:
Transfer $3,200.00 from Operations/User Charge Account to the regular checking account,
Transfer $6,563.60 from Operations/User Charge Account to the Reserve for Replacement Account, and
Authorize the refund of $147.00 to Mark Van Pelt for overpaid special assessment that was paid upon closing on the sale of the home.
Motion carried (2-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. August's pump run time reports for all lift stations were distributed. President Gius reported receiving a variance report from Missions for September 7th that noted increases during wet weather at all stations with the exception of Evergreen Court.
b. Grinder pump and lift station pump issues. Two new pumps for the Church Road lift station were ordered. Sabel Mechanical picked-up one of the pumps to install at the Braun grinder pump station. Another new pump needs to be ordered for the Church Road lift station.
c. Status of the televising and cleaning project. The cleaning and televising work was approved in January. The segments that will be done this year are as follows: Cty. QQ from manhole #91A north to the end; Evergreen Court from Cty QQ around the circle; Church Road from manhole #273 south to the end; and Silica Road from CTH QQ to Hwy. 151. The total distance was approximately 2.52 miles.
Late spring, Green Bay Pipe & TV, LLC, informed the OSG that they no longer have time in their schedule to do the work during this past spring. Green Bay Pipe was awaiting executed contracts from the districts before doing the work. It was noted that Eric Otte did not timely distribute said contracts. Otte suggests we wait until fall and hope for wet weather.
d. Manhole inspection project. No report was presented.
e. Maintenance Staffing. See New Business Item #1.
f. Other maintenance and operational issues. No report presented.
2. Clearwater Inspections.
a. Church Road. Due to elevated flows, particularly during wet weather, Church Road has been televised twice over the past few years. All homes were inspected once. Flows continued to be erratic. The Inspection Team re-inspected all but five of the homes last year. The Team was able to complete three of the five remaining homes. They will continue to attempt re-inspection of the last two homes.
b. Re-inspection of structures under remediation orders. There are now two structures with prior-year remediation orders that have yet to be re-inspected for compliance. The ordered work at the Aspen Court home has been completed.
c. 2016 inspections. The Inspection Team has reached their 2016 goal. This year nine violations were under remediation orders; four of which have been corrected. The Team intends to concentrate on re-inspections of violations.
d. Capping of the lateral at N8204 CTH QQ. Nick Lisowe, owner of the property, demolished the home in late 2015. He capped the sewer at the clay pipe near the former septic system. Lisowe has been informed that he needs to cap the sewer on the PVC pipe at the property line. Early 2016, Lisowe indicated that it will take him some time to get the necessary equipment back to the site. President Gius contacted the owner. He said he will take care of it. Timeline unknown at this time.

Commissioner Mike Sabel arrived at 4:43 p.m.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District met on December 17th and January 21st to discuss the Agreement. They attempted another meeting on January 28th.
The group reviewed the cost-share comparison illustrating the difference between the two methods of apportionment.

New Business:
1. Consideration and possible acceptance of a proposal for preventative maintenance and emergency response services. A Request for Proposal was submitted to Sabel Mechanical. A proposal was not received by deadline. President Gius will contact Doug Sabel.

Schedule the next meeting. The next meeting date is yet to be determined.

Public Comment. None presented.

Adjournment. Motion by John Rickert, second by Bill Gius, to adjourn the meeting at 4:48 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary





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