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Calumet San. Dist., Johnsburg San. Dist., Taycheedah San. Dist. #1 and Taycheedah San. Dist. #3
Thursday, October 27 2016
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Quarterly Informational Meeting

AGENDA

The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.


Call to order.
Roll call of participating members.
Approval of the minutes of the July 28th, 2016 meeting.
Shared sewer repair issues.
Preventative Maintenance.
OSG Executive Committee report.
Status of the amendment to the Fond du Lac Sewer Service Area.
Operation & Maintenance Agreements:
o Discuss amendments to the Agreements.
o Review bills:
 3rd quarter, 2016.
Public comment.
Adjournment.



Brenda A. Schneider
Town of Taycheedah Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
JOINT QUARTERLY BUSINESS MEETING
OCTOBER 27th, 2016
5:00 P.M.
TAYCHEEDAH TOWN HALL

ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): Commissioners Gary Watry and Allen Schmitz. Absent: President Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent: President Brian Balson and Commissioners Tom Beltz and Bob Giese.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Ken Schneider. Absent: Commissioner Dennis Lefeber.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commission Dan Weber. Absent: Commissioner James Voight.
Taycheedah Sanitary District No. 3: President Bill Gius and Commissioner Mike Sabel. Absent: Commissioner John Rickert.
Also present: Kathy Diederich, Schenck and Town of Taycheedah Treasurer; Brenda Schneider, Town of Taycheedah Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; and, Doug Sabel, Sabel Mechanical, LLC.

The meeting was called to order at 5:06 p.m.


APPROVAL OF MINUTES OF THE LAST MEETING

Motion by Franz Schmitz, second by Ken Schneider, to approve the minutes of the July 28th, 2016 meeting. Motion carried unanimously by voice vote.


SHARED SEWER REPAIR ISSUES

JSD reported on odor complaints during the recent cleaning and televising project. Ken Schneider explained that water was sucked out of traps causing gas to enter homes, turned copper pipes black and tarnished sterling silver.


PREVENTATIVE MAINTENANCE

Doug Sabel, Sabel Mechanical, LLC, reported on his pending agreement with a couple of districts to perform preventative maintenance services. He has developed a price list.

Sabel would like to keep spare pumps and supplies at his shop due to concern of access to the Town Hall. Districts expressed their position of maintaining their stock of equipment and supplies at the Town Hall. It was suggested to Sabel that he inventory spare pumps, noting that JSD and TSD#3 pumps are compatible.


OSG EXECUTIVE COMMITTEE REPORT

The most recent meeting lacked sufficient attendance for a quorum.

Staff at the treatment plant continue to experiment with various methods of phosphorus removal.


STATUS OF THE AMENDMENT TO THE FOND DU LAC SEWER SERVICE AREA

The Inter-municipal Boundary Agreement is near completion.

The goal is complete the SSA amendments by 2020.


OPERATIONS & MAINTENANCE AGREEMENTS

Discuss amendments to the Agreements

A few years ago, TSD#1 distributed redline/strikeout versions of the draft revised Agreements. Their goal is to have consistency amongst the three districts using the system and to use metered flows at the three lift station for O&M billing purposes.

In response to the request of the presidents of the three districts, a cost analysis using the current and the alternative billing methods was compiled by Kathy Diederich. The analysis was distributed at the July 28th, 2016, meeting.

Operations and maintenance expenses are shared based upon percentage of total flow at the Winnebago Drive lift station. Using 1st quarter 2016 flows, the percentage of flows at each station for each district were as follows:

District Winnebago Dr. Brookhaven Gladstone Beach
Calumet San. Dist. 21.32% 30.43% 43.61%
Johnsburg San. Dist. 3.96% 5.65% 8.10%
Taycheedah San. Dist. #3 30.07% 22.65%
Taycheedah San. Dist. #1 44.66% 41.27% 48.3%

Based upon this analysis, as illustrated above, CSD and JSD would realize an increase in cost-share percentage at Brookhaven and Gladstone, while TSD#3 would have a reduction in cost-share percentage at Brookhaven.

Some of the districts indicated an addendum to their current Agreements may be acceptable. The districts will address the matter internally.

Review Quarterly billings

2016-3rd qt. O&M bills planned to be included in the cost-share were follows:

Work logs of the maintenance employee was reviewed.
Total Energy Gladstone generator repair/maint. $1,309.54
replace spark plug
Total Energy Brookhaven generator repair/maint. $1,257.60
replace battery
Energenecs Brookhaven filter (stock) $692.06
Total Energy Brookhaven generator maint. $630.00
Total Energy Gladstone generator maint. $630.00

The following items need clarification as to their locations:
JE Arthur unknown locations manhole renovations $370.76
JE Arthur unknown locations review televising reports $110.00
JE Arthur unknown locations manhole renovations $55.00
Visu-Sewer unknown locations/lateral insp. TV & jet truck/2 men $2,507.50
Northern Pipe Equip, Inc unknown locations manhole rehabs $57,827.50
Visu-Sewer unknown location grout truck/2 men $2,028.75


Kathy Diederich dispersed the 2015 flow data and the year-to-date flow data, as recorded by the City.


PUBLIC COMMENT

None presented.


ADJOURNMENT

Motion by Bill Gius, second by Mike Sabel, to adjourn at 5:58 p.m. Motion carried unanimously by voice vote.


SCHEDULE THE NEXT MEETINGS

Thursday, January 26th, 2017 TSD#3 will provide refreshments
Thursday, April 27th, 2017 TSD#1 will provide refreshments
Thursday, July 27th, 2017 CSD will provide refreshments
Thursday, October 26th, 2017 JSD will provide refreshments




Attest: __________________________________
Brenda A. Schneider
Town of Taycheedah Clerk





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