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Taycheedah Sanitary District #3
Wednesday, November 16 2016
TIME: 4:00 p.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 10/19/16 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station.
c. Status of the televising and cleaning project.
d. Manhole inspection project.
e. Maintenance staffing.
f. Other maintenance and operational issues.
2) Clearwater inspections.
a. Church Road.
b. Re-inspection of structures under remediation orders.
c. 2016 inspections.
d. Capping of the lateral at N8204 CTH QQ.

Unfinished Business:
1) Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Town of Taycheedah San. Dist. No. 3.
2) Consideration and possible acceptance of a proposal for preventative maintenance and emergency response services.

New Business:
1) Consideration and possible approval of the 2016 tax levy, payable 2017.

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.



Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
NOVEMBER 16, 2016
4:00 P.M.
TAYCHEEDAH TOWN HALL



Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present: Recording Secretary Brenda Schneider.

Call to order. President Gius called the meeting to order at 4:02 p.m.

Pledge of Allegiance. The Commission dispensed with Pledge of Allegiance.

Approval of minutes. Motion by Bill Gius, second by John Rickert, to approve the minutes of the October 19th, 2016, meeting, as distributed. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #94-103), totaling $28,632.10, and to authorize the following:
Transfer $28,300.00 from Operations/User Charge Account to the regular checking account,
Transfer $2,644.24 from the Operations/User Charge Account to the Reserve for Replacement Account, and
Transfer $269.13 from the Operations/Inspections Account to the regular checking account.
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. October's pump run time reports for all lift stations were distributed. It was noted that there have been a few slight increases in run time.
b. Grinder pump and lift station pump issues. Two new pumps for the Church Road lift station are now on-hand. It is anticipated that Sabel Mechanical will swap the pumps in the near future. The two used pumps will need to be brought back to the Town Hall storage area.
c. Status of the televising and cleaning project. The cleaning and televising work has been completed. The segments done this year were as follows: Cty. QQ from manhole #91A north to the end; Evergreen Court from Cty QQ around the circle; Church Road from manhole #273 south to the end; and Silica Road from CTH QQ to Hwy. 151. The total distance was approximately 2.52 miles.
A written report was received from Green Bay Pipe & TV, LLC. The report lacks a legend or any explanation for the notations within the report. There are a few notions regarding deformed pipe at various locations. Mike Sabel will view the video and report to the Commission.
d. Manhole inspection project. Mike Sabel plans to complete the last few inspections in the next couple of days. The Commission plans to thoroughly inspect 20% of the manholes annually. In addition, an annual drive-by inspection of all manholes will be done at the conclusion of snowplowing season.
e. Maintenance Staffing. A Request for Proposal was submitted to Sabel Mechanical in August. A proposal was not received by the September 7th deadline. Sabel Mechanical will be mailed another copy.
f. Other maintenance and operational issues. An excavating contractor installed a driveway for a new home in Hawk's Landing. A manhole is located in the center of the new driveway. The manhole was raised by Sabel Mechanical. The work was inspected by Andy Karls. Sabel Mechanical was reminded to bill the excavator for said work.
There were recent issues at the Schuster Lane lift stations. The problems were caused by cooking grease build-up. Speedy Clean was brought-in, at a cost of $980.00, to remove the problematic material. The Commission will inspect the manhole at CTH WH and Billene for evidence of grease build-up.
2. Clearwater Inspections.
a. Church Road. Due to elevated flows, particularly during wet weather, Church Road has been televised twice over the past few years. All homes were inspected once. Flows continued to be erratic. The Inspection Team re-inspected all but two of the homes. They will continue to attempt re-inspection of the last two homes.
b. Re-inspection of structures under remediation orders. There are two structures with prior-year remediation orders that have yet to be re-inspected for compliance.
c. 2016 inspections. The Inspection Team reached their 2016 goal. This year nine violations were under remediation orders. The Team intends to concentrate on re-inspections of violations.
d. Capping of the lateral at N8204 CTH QQ. Nick Lisowe, owner of the property, demolished the home in late 2015. He capped the sewer at the clay pipe near the former septic system. Lisowe was informed that he needs to cap the sewer on the PVC pipe at the property line. Early 2016, Lisowe indicated that it will take him some time to get the necessary equipment back to the site. The lateral was capped at the property line late October. Andy Karls inspected the work.

Unfinished Business:
1. Discuss the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and the Town of Taycheedah Sanitary District No. 3. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District met on December 17th and January 21st to discuss the Agreement. They attempted another meeting on January 28th.
The group preferred an addendum to the current Agreement in lieu of a new Agreement.
2. Consideration and possible acceptance of a proposal for preventative maintenance and emergency response services. See Item 1e under Sewer System Maintenance.

New Business:
1. Consideration and possible approval of the 2016 tax levy, payable 2017. Motion by Mike Sabel, second by Bill Gius, to levy $247,477.19 ($1.425 per $1,000) against all real and personal property in the District. Motion carried (3-0).

Schedule the next meeting. The next meeting is scheduled for December 21st, at 6:00 p.m., at Tommy J's Bar, Johnsburg.

Public Comment. None presented.

Adjournment. Motion by John Rickert, second by Bill Gius, to adjourn the meeting at 5:27 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary





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