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Johnsburg Sanitary District
Tuesday, December 6 2016
TIME: 9:30 a.m.
LOCATION: at the Taycheedah Town Hall
Monthly Meeting

AGENDA

1. Call to order.
2. Approval of minutes of the 11/3/16 and 11/23/16 meetings.
3. Discussion and possible action regarding operational issues:
a. Lift stations.
b. Grinder pump stations.
c. Odor issues.
d. Cleaning and televising project.
e. Preventative maintenance schedules.
f. Other operational issues.
4. Status of the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Johnsburg Sanitary District.
5. Approval of District bills.
6. Schedule the next meeting.
7. Adjournment.

Brenda A. Schneider
District Recording Secretary



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.



MINUTES

JOHNSBURG SANITARY DISTRICT
MONTHLY COMMISSION MEETING
DECEMBER 6, 2016
9:30 A.M.
TAYCHEEDAH TOWN HALL


Members present: President Franz Schmitz and Commissioner Dennis Lefeber. Excused: Commissioner Ken Schneider. Also present: Recording Secretary Brenda Schneider.

1. Call to order. Chairman Schmitz called the meeting to order at 9:30 a.m.

2. Approval of the minutes of the 11/6/16 and 11/23/16 meetings. Hearing no objection, President Schmitz declared the minutes of the 11/6/16 and 11/23/16 meetings approved as distributed.

3. Discussion and possible action regarding operational issues:
a. Johnsburg Lift Station. Pump run times for both pumps at the lift station were roughly double the average number of minutes on November 16th and 17th, per the daily Missions reports.
On November 18th, Ken Schneider contacted Sabel Mechanical to inspect the system to determine the cause of the elevated runtimes. It was determined that Pump 2 (new Flygt) is excellent working condition; however, Pump 1's (rebuilt Hydro-matic) impellor is shredded, the lower seal is bad and the shaft is bent. Pump 1 must be replaced. Pump 1 was re-built in late 2012.
Sabel Mechanical submitted a quote, in the amount of $25,765.00, for the purchase and installation of a second Flygt pump. During the 11/23/16 special meeting, there was discussion of possibly purchasing a standby pump. Brenda Schneider connected with a vendor. Xylem Water Solutions USA, Inc., quoted $24,690.00 for a Flygt 3171 pump. As a follow-up to the purchase of the replacement pump, the vendor communicated with Sabel Mechanical. The vendor is willing to sell the pump directly to the District and Sabel Mechanical would bill for only the installation. The Commission preferred following thru with their initial acceptance of the quote for the purchase and installation via Sabel Mechanical. This preference will be communicated to the vendor and to Sabel Mechanical.
b. Grinder pump stations. A prior verbal report from Doug Sabel indicated re-occurring problems at the Duwell station may be caused by inappropriate cable lengths on the floats. Sabel planned to order cables in the appropriate lengths and install them as soon as reasonably possible. The completed work was confirmed by a verbal report from Adam, an employee of Sabel Mechanical.
c. Odor issues. The Commission continues to await a report on the level of sulfide gas at the meter station. Doug Sabel verbally reported to Commissioner Schneider that odors are coming from within the District's system and from the TSD#1 area via the connection at Johnsburg Road and Hwy 151. Schneider noted that Sabel stated a noticeable decrease in the level of gas after adding a chemical agent. The Commission is awaiting a written report and may request Sabel attend a future meeting.
d. Cleaning and televising project. The Outlying Sewer Group solicited bids, on behalf of several members, for televising and cleaning. Green Bay Pipe & TV, LLC, was the lowest bidder at $0.30 per linear foot for cleaning and $0.36 per foot for televising. The work was recently completed. A verbal report indicated significant concrete deterioration in the manholes along Johnsburg Road from Schumacher Road to the meter station. The written report received makes no mention of the concrete damage but does note "pipe deformed" located along Mengel Hill Road between manholes #82 and #83. The report lack a legend or explanation page. Commissioner Schneider contacted Green Bay Pipe & TV. The deformation was not a serious matter. The reference simply means a slight bend in the pipe.
e. Preventative maintenance schedules. Inspector Andy Karls intends to perform home inspections this fall. Per his request, an informational insert was included with the October billings.
f. Other operational issues. There were no other operational issues to discuss.

4. Status of the Agreement for the Allocation of Costs and Transportation of Wastewater Between Sanitary District No. 1 of the Town of Taycheedah and Johnsburg Sanitary District. The Presidents of Taycheedah Sanitary District #3, Johnsburg Sanitary District and Calumet Sanitary District met a couple of times last winter to discuss the Agreement. The group requested a cost-share comparison illustrating the difference between the two methods of apportionment.
During a Joint Sanitary Districts' meeting, Kathy Diederich dispersed an analysis of flows at each lift station. Operation and maintenance bills are shared based upon percentage of flow at the Winnebago Drive lift station. Using 1Q 2016 flows, Johnsburg's percentage of all expenses is 3.96%. If O&M billing was calculated based upon flows at each lift station, Johnsburg would pay 8.1% of expenses at the Gladstone lift station, 5.65% at the Brookhaven lift station and 3.96% at the Winnebago Drive lift station.
The Commission would consider an addendum to the existing contract in lieu of a complete re-write of the document.

5. Approval of District bills. Motion by Dennis Lefeber, second by Franz Schmitz, to approve the bills, (order nos. 95-103) totaling $8,175.07, and authorize the following transfer:
$7,700.00 from the Operations/User Charge Account to the regular checking account,
$6,738.52 from the Operations/User Charge Account to the Debt Service Account, and
$612.59 from the Operations/User Charge Account to the Reserve for Replacement Account.
Motion carried (2-0).

6. Schedule the next meeting. The next Commission meeting will be conducted on Thursday, January 5th, at 6:00 p.m., at the Taycheedah Town Hall.

7. Adjournment. President Schmitz declared the meeting adjourned at 9:59 a.m.



Attest. ______________________________________
Brenda A. Schneider, District Recording Secretary




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