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Taycheedah Sanitary District #3
Wednesday, December 21 2016
TIME: 6:00 p.m.
LOCATION: at Tommy J's Bar, Johnsburg
Monthly Meeting

AGENDA

Call to order.
Pledge of Allegiance.
Approval of the minutes of the 11/16/16 meeting.
Approval of bills.

Sewer System Maintenance:
1) Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports.
b. Grinder pump and lift station.
c. Status of the televising and cleaning project.
d. Manhole inspection project.
e. Maintenance staffing.
f. Other maintenance and operational issues.
2) Clearwater inspections.
a. Church Road.
b. Re-inspection of structures under remediation orders.
c. 2016 inspections.

Unfinished Business:
1) Consideration and possible acceptance of a proposal for preventative maintenance and emergency response services.

New Business:
1)

Schedule the next meeting.

Public comments and questions pertaining to District business.

Adjournment.



Brenda A. Schneider
Recording Secretary


Please note, that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at (920) 921-5224.


MINUTES

TAYCHEEDAH SANITARY DISTRICT #3
MONTHLY COMMISSION MEETING
DECEMBER 21, 2016
6:00 P.M.
TOMMY J's BAR, JOHNSBURG



Members present: President Bill Gius and Commissioners John Rickert and Mike Sabel. Also present: Recording Secretary Brenda Schneider.

Call to order. President Gius called the meeting to order at 6:04 p.m.

Pledge of Allegiance. The Commission dispensed with Pledge of Allegiance.

Approval of minutes. Motion by John Rickert, second by Mike Sabel, to approve the minutes of the November 16th, 2016, meeting, as distributed. Motion carried (3-0).

Approval of bills. Motion by Bill Gius, second by John Rickert, to approve the bills (order #104-114), totaling $4,122.73, and to authorize the following:
Transfer $4,250.00 from Operations/User Charge Account to the regular checking account, and
Transfer $1,290.55 from the Operations/User Charge Account to the Reserve for Replacement Account.
Motion carried (3-0).

Sewer System Maintenance.
1. Consideration and possible action regarding general maintenance and operational issues.
a. Run time/flow reports. November's pump run time reports for all lift stations were distributed and reviewed.
b. Grinder pump and lift station pump issues. Two new pumps for the Church Road lift station have been on-hand for quite some time. It is anticipated that Sabel Mechanical will swap the pumps. The two used pumps will need to be brought back to the Town Hall storage area.
Based upon the Missions daily runtime reports, Pump 2 at the Cty QQ lift station went down on or before November 16th. Mike Sabel will investigate the issue.
c. Status of the televising and cleaning project. The cleaning and televising work has been completed. The segments done this year were as follows: Cty. QQ from manhole #91A north to the end; Evergreen Court from Cty QQ around the circle; Church Road from manhole #273 south to the end; and Silica Road from CTH QQ to Hwy. 151. The total distance was approximately 2.52 miles.
A written report was received from Green Bay Pipe & TV, LLC. The report lacks a legend or any explanation for the notations contained within the report. There are a few notations regarding deformed pipe at various locations. Mike Sabel viewed the video. There is a crack in the factory fitting approximately 48.5' from manhole #74 toward manhole #75 and a squashed pipe at the factory wye at another location. Both issues are on Silica Road. Mike noted no evidence of leakage.
d. Manhole inspection project. Mike Sabel completed inspections of the manholes in the designated area. He noticed couple of the manholes are slightly shifted; however, the chimney seals remained in place.
e. Maintenance Staffing. A Request for Proposal was submitted to Sabel Mechanical in August. His proposal was not received by the September 7th deadline. Sabel Mechanical was mailed another copy with a submittal deadline of December 15th.
Sabel failed to return the executed documents as directed in the Request for Proposal. However, he did submit, on December 14th, spreadsheets delineating the rotation, estimated costs and duration of time to complete specific preventative maintenance activities. It was noted that the spreadsheets contain activities not related to this District.
The consensus of the Commission is to continue to handle emergency response themselves and to call in mechanical assistance when needed. Preventative maintenance will be handled by John Rickert and Mike Sabel.
f. Other maintenance and operational issues.



2. Clearwater Inspections.
a. Church Road. Due to elevated flows, particularly during wet weather, Church Road has been televised twice over the past few years. All homes were inspected once. Flows continued to be erratic. The Inspection Team re-inspected all but two of the homes. They will continue to attempt re-inspection of the last two homes when the weather is more conducive.
b. Re-inspection of structures under remediation orders. There are two structures with prior-year remediation orders that have yet to be re-inspected for compliance. The Team will attempt follow-up inspections when the weather is more conducive.
c. 2016 inspections. The Inspection Team reached their 2016 goal. This year nine violations were under remediation orders. The Team will attempt follow-up inspections when the weather is more conducive.

Unfinished Business:
1. Consideration and possible acceptance of a proposal for preventative maintenance and emergency response services. See Item 1e under Sewer System Maintenance.

New Business:
1. No new business.

Schedule the next meeting. The next meeting is scheduled for Wednesday, January 18th, at 5:00 p.m., at the Taycheedah Town Hall.

Public Comment. None presented.

Adjournment. Motion by Mike Sabel, second by John Rickert, to adjourn the meeting at 6:56 p.m. Motion carried (3-0).



Attest: __________________________________________
Brenda A. Schneider, District Recording Secretary





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