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Calumet San. Dist., Johnsburg San. Dist., Taycheedah San. Dist. #1 and Taycheedah San. Dist. #3
Thursday, January 26 2017
TIME: 5:00 p.m.
LOCATION: at the Taycheedah Town Hall
Joint Quarterly Informational Meeting

AGENDA

Call to order.
Roll call of participating members.
Approval of the minutes of the October 27th, 2016 meeting.
Shared sewer repair issues.
Preventative Maintenance.
OSG Executive Committee report.
Status of the amendment to the Fond du Lac Sewer Service Area.
Operation & Maintenance Agreements:
o Discuss amendments to the Agreements.
o Review bills:
 4th quarter, 2016.
Public comment.
Adjournment.



Brenda A. Schneider
Town of Taycheedah Clerk



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.


MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
JOINT QUARTERLY BUSINESS MEETING
JANUARY 26th, 2017
5:00 P.M.
TAYCHEEDAH TOWN HALL

ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): Commissioners Gary Watry and Allen Schmitz. Absent: President Dave Burg.
Fond du Lac Sanitary District No. 2 (FdL#2): Commissioner Bob Giese. Absent: President Brian Balson and Commissioner Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Ken Schneider. Absent: Commissioner Dennis Lefeber.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commission Dan Weber. Absent: Commissioner James Voight.
Taycheedah Sanitary District No. 3: President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.
Also present: Kathy Diederich, Schenck and Town of Taycheedah Treasurer; and, Brenda Schneider, Town of Taycheedah Clerk and Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:10 p.m.


APPROVAL OF MINUTES OF THE LAST MEETING

Motion by Bob Giese, second by John Rickert, to approve the minutes of the October 27th, 2016 meeting. Motion carried unanimously by voice vote.


SHARED SEWER REPAIR ISSUES

Televising and cleaning project.

FdL#2 was satisfied with Green Bay Pipe & TV. Three to four leaks were discovered that the Commission needs to address.

TSD#1 reported that they didn't find near the number of problems as in the past. They are awaiting Eric Otte's review of the reports. They believe there are a couple of problems that they will need to address.

TSD#1 plans to re-do televising in five years unless flow issues arise. They noted that all pipes have been inspected in the past couple of years and all manholes have been located, GPSed, and inspected. Significant manholes issues have been addressed via contract with Michels.


PREVENTATIVE MAINTENANCE

JSD is using Sabel Mechanical, LLC, for preventative maintenance and emergency response.

A couple of the districts have had equipment issues caused by hand-toweling or other fibrous materials getting caught in the impellors. JSD sent a letter to residents. The problem seems to have been resolved based upon the recent clean condition of the lift station.

JSD & TSD#3 have had recent issues with Missions reporting. The contractor reported sensor issues.
OSG EXECUTIVE COMMITTEE REPORT

There was discussion at the most last Executive Committee meeting regarding recent extreme increases in flow from all of the districts. Some districts increased as much as five times customary levels.

Staff at the treatment plant continue to experiment with various methods of phosphorus removal. They're trying to find non-mechanical means to reduce the phosphorus. Ammonia abatement is another issue. A Cleaner Winnebago is a seminar series that will help explain the goals of the project. It is offered from 6:30-8:00 at various locations on February 6th, 23rd, and March 14th. The true financial impact of the reduction of phosphorus is unknown at this time.

The group discussed the impact agricultural activities can have on the phosphorus level in the Lake. Some cities developed incentive programs that will impact surface water runoff from farm fields that eventually gets to the Lake.

Bob Giese departed at this time.


STATUS OF THE AMENDMENT TO THE FOND DU LAC SEWER SERVICE AREA

The towns and the City have finalized the Inter-municipal Boundary Agreement. It is expected that East Central Wisconsin Regional Planning will initiate the SSA amendment project during 2017. The goal is complete the amendments by 2020.


OPERATIONS & MAINTENANCE AGREEMENTS

Discuss amendments to the Agreements

A few years ago, TSD#1 distributed redline/strikeout versions of the draft revised Agreements. Their goal is to have consistency amongst the three districts using the system and to use metered flows at the three lift station for O&M billing purposes.

The districts indicated an addendum to their current Agreements may be acceptable. Kathy Diederich asked that each district president make it a priority to reach out to TSD#1 President Mike Nett. A meeting was scheduled for Thursday, March 9th, at 5:00 p.m.

Review Quarterly billings

2016-4th qt. O&M bills planned to be included in the cost-share were follows:

Work logs for the inspection and maintenance employees were reviewed.
DE Thome Gladstone control panel & generator issues $80.00
Total Energy Winnebago replaced communication boards $1,229.00
Total Energy Brookhaven replaced communication boards $854.00
Total Energy Gladstone low oil pressure issues $796.00
Total Energy Brookhaven replace block heater $930.67
Total Energy Brookhaven low oil pressure $975.00

The following items were denied or need clarification as to their locations:
JE Arthur unknown locations project admin $660.00
JE Arthur unknown locations project admin $440.00
JE Arthur unknown locations Secretarial, engineering, CAD $280.72
Green Bay Pipe & TV unknown locations cleaning and televising $28,419.92

TSD#1 will distribute a copy of their Total Energy contract.

President Nett suggested finding a different approach for this process.


PUBLIC COMMENT

None presented.


ADJOURNMENT

Motion by Franz Schmitz, second by Gary Watry, to adjourn at 6:37 p.m. Motion carried unanimously by voice vote.


SCHEDULE THE NEXT MEETINGS

Thursday, April 27th, 2017
Thursday, July 27th, 2017
Thursday, October 26th, 2017
Thursday, January 25th, 2018




Attest: __________________________________
Brenda A. Schneider
Town of Taycheedah Clerk





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