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 Calumet San. Dist., Johnsburg San. Dist., Taycheedah San. Dist. #1 and Taycheedah San. Dist. #3 Tuesday, May 2 2017 TIME: 5:30 p.m. LOCATION: at the Taycheedah Town Hall Joint Meeting AGENDA The above noted entities will meet to discuss and resolve intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system. • Call to order. • Roll call of participating members. • Approval of the minutes of the January 26th, 2017 meeting. • Status of amendments to the Fond du Lac Sewer Service Area. • Shared sewer repair issues. • Preventative Maintenance. • OSG Executive Committee report. • Operation & Maintenance Agreements: o Discuss amendments to the Agreements. o Review bills: 1st quarter, 2017. • Public comment. • Adjournment. Brenda A. Schneider Town of Taycheedah Clerk Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224. MINUTES CALUMET SANITARY DISTRICT FOND DU LAC SANITARY DISTRICT NO. 2 JOHNSBURG SANITARY DISTRICT TAYCHEEDAH SANITARY DISTRICT NO. 1 TAYCHEEDAH SANITARY DISTRICT NO. 3 JOINT QUARTERLY BUSINESS MEETING MAY 2nd, 2017 5:30 P.M. TAYCHEEDAH TOWN HALL ROLL CALL OF MEMBERS PRESENT: Calumet Sanitary District (CSD): President Dave Burg and Commissioners Gary Watry and Allen Schmitz. Fond du Lac Sanitary District No. 2 (FdL#2): Absent: President Brian Balson and Commissioners Tom Beltz and Bob Giese. Johnsburg Sanitary District (JSD): Commissioner Ken Schneider. Absent: President Franz Schmitz and Commissioner Dennis Lefeber. Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissions Dan Weber and Jim Huck. Taycheedah Sanitary District No. 3: President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel. Also present: Kathy Diederich, Schenck and Town of Taycheedah Treasurer; and, Brenda Schneider, Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3; and Joe Huffman, East Central Wisconsin Regional Planning Commission. The meeting was called to order at 5:32 p.m. APPROVAL OF MINUTES OF THE LAST MEETING Motion by John Rickert, second by Ken Schneider, to approve the minutes of the January 26th, 2017 meeting. Motion carried unanimously by voice vote. STATUS OF THE AMENDMENT TO THE FOND DU LAC SEWER SERVICE AREA The towns and the City have finalized the Inter-municipal Boundary Agreement. Joe Hoffman explained that East Central Wisconsin Regional Planning originally initiated the SSA amendment project in 2012 but decided to await the adoption of the Boundary Agreement. Hoffman distributed maps illustrating the districts' current land use. The map detail was compiled using GIS aerial photography and drive-by observations. East Central developed population projections for each district. It is East Central's intention to map all force mains and gravity sewers larger than 10 inches. Each district was asked to review their map and data with their respective commissions at one of their upcoming meetings. Hoffman's timeline is October for the draft documents. He to return for the July joint meeting. Bill Gius departed at this time. SHARED SEWER REPAIR ISSUES There was nothing to discuss at this time. PREVENTATIVE MAINTENANCE There was nothing to discuss at this time. OSG EXECUTIVE COMMITTEE REPORT No report was provided. OPERATIONS & MAINTENANCE AGREEMENTS Discuss amendments to the Agreements A few years ago, TSD#1 distributed redline/strikeout versions of the draft revised Agreements. Their goal is to have consistency amongst the three districts using the system and to use metered flows at the three lift station for O&M billing purposes. The districts indicated their preference for an addendum to their current Agreements. Calumet is ready to move forward. They requested a hardcopy of the draft document. Review Quarterly billings 2017-1st qt. O&M bills planned to be included in the cost-share were follows: • Work logs for the inspection and maintenance employees were reviewed. • Energenics all locations annual service agreement $3,995.00 The following items were denied or need clarification as to their locations: • Total Energy Winnebago failed to activate remote control $164.00 TSD#1 was asked to distribute a copy of their Total Energy contract. PUBLIC COMMENT None presented. ADJOURNMENT Motion by Mike Nett, second by Dave Burg, to adjourn at 7:29 p.m. Motion carried unanimously by voice vote. SCHEDULE THE NEXT MEETINGS Thursday, July 27th, 2017 Thursday, October 26th, 2017 Thursday, January 25th, 2018 Thursday, April 26th, 2018 Attest: __________________________________ Brenda A. Schneider |
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