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Johnsburg Sanitary District
Thursday, July 6 2017
TIME: 6:00 p.m.
LOCATION: at St. John's School Hall
Monthly Meeting

AGENDA

1. Call to order.
2. Approval of minutes of the 6/5/17 meeting.
3. Discussion and possible action regarding operational issues:
a. Lift stations.
b. Grinder pump stations.
c. Odor issues.
d. Other operational issues.
4. Review the 2017 Budget.
5. Consideration and possible allocation of additional connection funds.
6. Approval of District bills.
7. Status of the draft Operation & Maintenance Agreement with Taycheedah Sanitary District #1.
8. Review and acceptance of the 2016 Compliance Maintenance Annual Report, as required by the DNR.
9. Schedule the next meeting.
10. Adjournment.

Brenda A. Schneider
Recording Secretary



Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at 921-5224.



MINUTES

JOHNSBURG SANITARY DISTRICT
MONTHLY COMMISSION MEETING
JULY 6, 2017
6:00 P.M.
ST. JOHN'S SCHOOL HALL


Members present: President Franz Schmitz and Commissioners Dennis Lefeber and Ken Schneider. Also present: Recording Secretary Brenda Schneider.

1. Call to order. Chairman Schmitz called the meeting to order at 6:01 p.m.

2. Approval of the minutes of the 6/5/17 meeting. Motion by Dennis Lefeber, second by Ken Schneider, to accept the minutes of the June 5th, 2017, meeting as distributed. Motion carried (3-0).

3. Discussion and possible action regarding operational issues:
a. Lift Station. The June pump run time reports for both lift stations were reviewed. Ken Schneider will call Doug Sabel during a heavy rain to pop manholes in an attempt to determine to origin of the heavier flows.
b. Grinder pump stations. The Commission is awaiting a quote from Sabel to retrofit the Feyen grinder station with a probe-type system in place of the dangling floats and an opinion regarding switching the light bulbs on the stations to an LED bulb.
c. Odor issues. Doug Sabel and David Jensema, Van Dyne, temporarily installed a system that dispensed an odor control chemical each time the pumps ran. A system was set-up at both lift stations for about two months. Two drums of chemical were used. Doug Sabel previously reported that the chemical did control the gas level, per his metered data. The chemical cost $6.50 per gallon. They anticipate using 2 gallons per day per lift station. Total estimated cost is $25.00 per day. Sabel submitted a bill for one drum of chemical and labor for set-up, monitoring and recording for a total of $2,866.00. This experiment was offered to the District with no expectation of its' cost.
The consensus of the Commission was to not permanently install the system at this time.
d. Other operational issues. The Commission will reach-out to a known individual regarding preventative maintenance and troubleshooting services.

4. Review the 2017 Budget. The Commission reviewed the status of 2017. Due to a few costly unanticipated expenses, the Commission may need to apply contingency funds prior to year-end.

5. Consideration and possible allocation of additional connections funds. The District received $10,116 for the Boyer connection to the Meyer Court extension. The funds were deposited into the Debt Service Account. In the past, the Commission applied these revenues as additional principal debt payment. The consensus of the Commission was to not take action at this time due to the status of the 2017 budget.

6. Approval of District bills. Motion by Ken Schneider, second by Dennis Lefeber, to approve the bills, (order nos. 41-49) totaling $6,305.75, and to authorize the following:
Transfer $6,600.00 from the Operations/User Charge Account to the general checking account;
Transfer $15,755.42 from the Operations/User Charge Account to the Debt Service Account; and
Transfer $1,432.31 from the Operations/User Charge Account to the Reserve for Replacement Account.
Motion carried (3-0).



7. Status of the drat Operation & Maintenance Agreement with Taycheedah Sanitary District #1. Calumet Sanitary District is reportedly ready to accept the document. It is anticipated that the draft Agreement will be discussed during the quarterly joint meeting later this month. No action was taken.

8. Review and acceptance of the 2016 Compliance Maintenance Annual Report, as required by the DNR. Motion by Dennis Lefeber, second by Ken Schneider, to accept and file the 2016 CMAR with the DNR. Motion carried (3-0).

9. Schedule the next meeting. The next Commission meetings will be conducted on Thursday, August 10th, and September 7th, at 6:00 p.m., at the Johnsburg School Hall.

10. Adjournment. President Schmitz declared the meeting adjourned at 7:18 p.m.



Attest. ____________________________________________
Brenda A. Schneider, District Recording Secretary




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Town of Taycheedah
Fond du Lac County, Wisconsin
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