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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist. and Taycheedah San. Dist. #1 and #3
Thursday, July 27 2017
TIME: 5:30 p.m.
LOCATION: at the Taycheedah Town Hall
Quarterly Informational Meeting

AGENDA

The above noted entities will meet to discuss intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Call to order.
Roll call of participating members.
Approval of the minutes of the May 2nd, 2017 meeting.
Status of amendments to the Fond du Lac Sewer Service Area.
Shared sewer repairs.
Preventative maintenance.
OSG Executive Committee report.
Operation & Maintenance Agreements:
o Draft amendments to the Agreements.
o Review bills:
 2nd quarter, 2017
Public comment.
Adjournment.

Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at districtsecretary@townoftaycheedah.com.


MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
JOINT QUARTERLY BUSINESS MEETING
JULY 27th, 2017
5:30 P.M.
TAYCHEEDAH TOWN HALL

ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): President Dave Burg and Commissioners Gary Watry and Allen Schmitz.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): Commissioner Dennis Lefeber. Absent: President Franz Schmitz and Commissioner Ken Schneider.
Taycheedah Sanitary District No. 1 (TSD#1): Absent: President Mike Nett and Commissions Dan Weber and Jim Huck.
Taycheedah Sanitary District No. 3: Commissioner John Rickert. Absent: President Bill Gius and Commissioner Mike Sabel.
Also present: Kathy Diederich, Schenck and Town of Taycheedah Treasurer; and, Brenda Schneider, Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:33 p.m.

APPROVAL OF MINUTES OF THE LAST MEETING

Motion by Dave Burg, second by Gary Watry, to approve the minutes of the May 2nd, 2017, meeting. Motion carried unanimously by voice vote.

STATUS OF THE AMENDMENT TO THE FOND DU LAC SEWER SERVICE AREA

The towns and the City have finalized the Inter-municipal Boundary Agreement. During the May 2nd meeting, Joe Hoffman explained that East Central Wisconsin Regional Planning originally initiated the SSA amendment project in 2012 but decided to await the adoption of the Boundary Agreement. The project can now move forward.

Hoffman distributed maps illustrating East Central's current land use and population projections for each district.

Mr. Hoffman was not in attendance for this meeting; therefore, no status report could be provided.

SHARED SEWER REPAIR ISSUES

John Rickert reported that TSD#1 is contemplating what to do about a sag in the bore job of the lining crossing Hwy 151 that service Windward Estates. Any decision made by the Commission will not affect the upstream districts via O&M cost-sharing.

Kathy Diederich reported the she and Eric Otte reviewed the bills for completed televising projects. It turns out Ron Cunzenheim's calculations were wrong due to the fact that not all of the work was done on the shared line. The cost-share to the upstream districts will be significantly less than originally projected.

PREVENTATIVE MAINTENANCE

Nothing to report at this time.



OSG EXECUTIVE COMMITTEE REPORT

No one was able to provide a detailed report.

OPERATIONS & MAINTENANCE AGREEMENTS

Discuss amendments to the Agreements

A few years ago, TSD#1 distributed redline/strikeout versions of the draft revised Agreements. Their goal is to have consistency amongst the three districts using the system and to use metered flows at the three lift stations for O&M billing purposes. Kathy Diederich reported that TSD#1 anticipated all members would accept the document as distributed.

Calumet SD has signed the Agreement. Brenda Schneider shared her concerns with several inconsistences between the proposed Agreement and the 2000 Wastewater Agreement between the City and the OSG. Kathy requested a report of these inconsistencies.

Review Quarterly billings

2017-2nd qt. O&M bills planned to be included in the cost-share were follows:

Work logs for the inspection (3 mos.) and maintenance (May only) employees were reviewed.
DE Thome Winnebago repair sump pump $425.00
Energenecs unknown locale batteries $22.78

The following items are to be excluded from the cost-share:
The Horton Group Workman's Comp Ins. $588.00
JE Arthur Review televising, contract for repairs $440.00

PUBLIC COMMENT

None presented.

ADJOURNMENT

Motion by Dennis Lefeber, second by Dave Burg, to adjourn at 6:00 p.m. Motion carried unanimously by voice vote.

SCHEDULE THE NEXT MEETINGS

Thursday, October 26th, 2017
Thursday, January 25th, 2018
Thursday, April 26th, 2018
Thursday, July 26th, 2018




Attest: __________________________________
Brenda A. Schneider, Recording Secretary
Johnsburg Sanitary District
Taycheedah Sanitary District #3





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