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Calumet San. Dist., Town of Fond du Lac San. Dist. #2, Johnsburg San. Dist. and Taycheedah San. Dist. #1 and #3
Thursday, October 26 2017
TIME: 5:30 p.m.
LOCATION: at the Taycheedah Town Hall
Quarterly Informational Meeting

AGENDA

CALUMET SANITARY DISTRICT,
TOWN OF FOND DU LAC, SAN. DIST. NO. 2,
JOHNSBURG SANITARY DISTRICT,
TAYCHEEDAH SANITARY DISTRICT No. 1
TAYCHEEDAH SANITARY DISTRICT No. 3-
ST. PETER AREA SANITARY DISTRICT

Joint Quarterly Informational Meeting
Thursday, October 26th, 2017
5:30 p.m., at the Taycheedah Town Hall

The above noted entities will meet to discuss intra-district issues pertaining to operations, maintenance and repairs of the shared sewer system.

Call to order.
Roll call of participating members.
Approval of the minutes of the July 27th, 2017 meeting.
Status of amendments to the Fond du Lac Sewer Service Area.
Shared sewer repairs.
Preventative maintenance.
o Clearwater inspections.
o 2018 televising plans.
OSG Executive Committee report.
Operation & Maintenance Agreement:
o Draft amendments to the Agreements.
o Review bills:
 3rd quarter, 2017
Public comment.
Adjournment.

Brenda A. Schneider
District Recording Secretary


Please note, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact Brenda Schneider at districtsecretary@townoftaycheedah.com.


MINUTES

CALUMET SANITARY DISTRICT
FOND DU LAC SANITARY DISTRICT NO. 2
JOHNSBURG SANITARY DISTRICT
TAYCHEEDAH SANITARY DISTRICT NO. 1
TAYCHEEDAH SANITARY DISTRICT NO. 3
JOINT QUARTERLY INFORMATIONAL MEETING
OCTOBER 26th, 2017
5:30 P.M.
TAYCHEEDAH TOWN HALL

ROLL CALL OF MEMBERS PRESENT:

Calumet Sanitary District (CSD): President Dave Burg and Commissioner Gary Watry. Absent: Commissioner Allen Schmitz.
Fond du Lac Sanitary District No. 2 (FdL#2): Absent: President Brian Balson and Commissioners Bob Giese and Tom Beltz.
Johnsburg Sanitary District (JSD): President Franz Schmitz and Commissioner Ken Schneider. Absent: Commissioner Dennis Lefeber.
Taycheedah Sanitary District No. 1 (TSD#1): President Mike Nett and Commissions Dan Weber and Jim Huck.
Taycheedah Sanitary District No. 3: President Bill Gius and Commissioner John Rickert. Absent: Commissioner Mike Sabel.
Also present: Kathy Diederich, Schenck and Town of Taycheedah Treasurer; and, Brenda Schneider, Recording Secretary for Johnsburg Sanitary District and Taycheedah Sanitary District No. 3.

The meeting was called to order at 5:35 p.m.

APPROVAL OF MINUTES OF THE LAST MEETING

Motion by John Rickert, second by Jim Huck, to approve the minutes of the July 27th, 2017, meeting. Motion carried unanimously by voice vote.

STATUS OF THE AMENDMENT TO THE FOND DU LAC SEWER SERVICE AREA

The towns and the City have finalized the Inter-municipal Boundary Agreement. During the May 2nd meeting, Joe Hoffman, East Central Wisconsin Regional Planning Commission, explained that East Central originally initiated the Sewer Service Area (SSA) amendment project in 2012 but decided to await the adoption of the Boundary Agreement. The project has now move forward.

Joe Hoffman met with TSD#1. They reviewed the map and approved an amended SSA.

CSD amended and approved their SSA to include the goat farm.

JSD accepted the revised SSA as presented by East Central.

TSD#3 is waiting for updated population projects.

It is anticipated that the Hwy 23 project will have an impact on Taycheedah's growth. A major interchange is planned for Hwy 23 and Cty. Rd. UU.

SHARED SEWER REPAIR ISSUES

TSD#3 recently hired Speedy Clean to do some televising. The Commission was extremely impressed with the thorough reports. The District is in the process of seeking a quote for the repair of a couple of issues discovered via the televising. TSD#3 retained the only company able to do the work within the District's timeline. Early 2017, Eric Otte was asked to administer collective bidding on behalf of the OSG member. Eric was not able to commit the time needed for this project.
Green Bay Pipe & Seal or Great Lakes were recommended for manhole repair work.

PREVENTATIVE MAINTENANCE

TSD#1 completed approximately 200 inspection; and, TSD#3 approximately 110. JSD is currently working on inspections.

2018 TELEVISING PLANS

TSD#1 and CSD televised their entire systems over the past couple of years.

TSD#3 and JSD may be interested.

CSD is in the process of having all their manholes checked and documented.

OSG EXECUTIVE COMMITTEE REPORT

No one was able to provide a detailed report.

OPERATIONS & MAINTENANCE AGREEMENTS

Discuss amendments to the Agreements

Several years ago, TSD#1 distributed redline/strikeout versions of the draft revised Agreements. Their goal has been to have consistency amongst the three districts using the system and to use metered flows at the three lift stations for O&M billing purposes. Kathy Diederich reported that TSD#1 anticipated all members would accept the document as distributed.

TSD#3, CSD and JSD recently met to discuss the draft Agreement. TSD#3 and JSD like their current Agreements. Both parties have expressed support in incorporating an addendum to their current Agreements. CSD President Burg reported that he thought past President Wehner had fully vetted the revised document. He was under the impression the only change to the document was to the cost-sharing calculations. Based upon this misunderstanding, his Commission has approved and signed the draft Agreement. Recently, Burg contacted TSD#1's Deputy Clerk to request a copy of the signed document. He needs to compare it to the original Agreement.

Kathy Diederich explained that the intent of the draft is to make the cost-share methodology fair and equitable. She added that she believes the best parts of all of the existing agreements were incorporated into the one document. TSD#3 referenced the historical detail that is contained in their existing agreement. Kathy noted that the historical detail is memorialized in other documents. She added that all parties need to compromise.

TSD#1 President Mike Nett was not aware of changes, other than cost-sharing calculations, were included in the draft Agreement. It is his understanding that Ron Cunzenheim was involved with the compilation and Eric Otte has reviewed it. His Commission's main concern has always been the cost-share methodology.

It was suggested that a workshop meeting be scheduled.

Review Quarterly billings

2017-3rd qt. O&M bills planned to be included in the cost-share were follows:
Work logs for the inspection and maintenance employees were reviewed.
Total Energy Gladstone annual monitoring fee $440.00
Total Energy Brookhaven annual monitoring fee $440.00
Total Energy Winnebago annual monitoring fee $440.00
Energenecs evenly divided filters $905.70
Total Energy Winnebago routine maintenance $1,335.76
Total Energy Brookhaven routine maintenance $1,215.00
Total Energy Gladstone routine maintenance $1,215.00
The routine maintenance noted involved bank-load testing. This test has not been done for three years.

PUBLIC COMMENT

Bill Gius reported that the Taycheedah Town Board adopted an ordinance that requires a permit when working in the rights-of-way. OSG's legal counsel has been asked to develop a standard permit form.

ADJOURNMENT

Motion by John Rickert, second by Dave Burg, to adjourn at 6:38 p.m. Motion carried unanimously by voice vote.

SCHEDULE THE NEXT MEETINGS

Thursday, January 25th, 2018
Thursday, April 26th, 2018
Thursday, July 26th, 2018
Thursday, October 25th, 2018



Attest: __________________________________
Brenda A. Schneider, Recording Secretary
Johnsburg Sanitary District
Taycheedah Sanitary District #3





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